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  • File extension scan is sometimes used by some scanning or digital microscope devices. A typical.scan file stores digital image file captured by scanner, or digital microscope. Updated: April 21, 2020.
  • How do I FIND SCANNED DOCUMENTS. In Windows Mobile you would go to Photos and look in either 'Albums', or 'Folders' (I.
  • Add another scanned file click Open Choose File Export to merge two PDF files in Preview. Situation Two: Combine Parts of Scanned Pages. Repeat the first two steps of situation one. Hold Command key to drag other scanned pages into the original PDF document. You can move the pages anywhere in the sidebar.

Businesses use many different types of documents and document scanning can be done for just about all of them. Because so many types of documents exist, several kinds of files have also been created to store, process, and use them most effectively.

This can be done by scanning to PDF within Image Capture, the built-in utility for scanning and ingesting documents from other devices to your Mac. Open Image Capture and select the scanning device from the pane on the left. If necessary, preview scan a document to activate the scanning options on the right, or select it from the “File.

You’ve probably heard of the most common file types, such as PNGs, JPGs, and PDFs. But when should you use one instead of the other? And, are the people you’re sending them to equipped to use those files? This article will guide you through which file formats you should be using for different types of files and how they impact the way you can use them.

PDF (Portable Document Format)

A PDF file is among the most commonly used file types. This file type is great for documents with text, forms, and images that contain words. Certain programs use OCR technology to make the characters in the document searchable and editable. PDFs can even be used for images since they include automatic image compression.

JPG or JPEG (Joint Photographic Experts Group)

JPEGs are great for images because they can compress very large files down to a small size. This is achieved by using what’s called lossy compression, a process that extracts some of a file’s data in order to decrease the storage demand. Because lossy compression removes data from the original file, lines can show up poorly (such as logos and other graphics with lines) so it’s best to use JPEGs for files without those attributes.

PNG (Portable Network Graphics)

PNG files were actually created as a workaround for GIF files, which were owned by a company that charged licensing fees for usage. PNG files are mostly for digital image files and they utilize document compression, but not as much as JPEGs do. But, if you’re scanning a document with text in it or lines then PNGs can be good because they’re considered “lossless”, meaning they will produce a less pixelated file.

TIF or TIFF (Tagged Image File Format)

TIFs are great for files that you don’t want compressed, because you want every bit of the data in your document. Because of this, TIF files tend to be very large, but they will hold much more detail than other file types. With the larger file size, you also get more flexibility when it comes to color and content. Colors can be grayscale, printable CMYK and even RGB for the internet. Your content can also be stored with layers and tags intact.

2 Pdf Files Scanned Today

Choosing The Best File Type

So, which file type should you be using? PDF and TIFF files are commonly used and accepted when it comes to files that are large, need to be kept intact, and that you want to be able to store without losing the ability to manipulate and edit elements of the file later on. If working in the file is not as important to you and you’re more concerned with the amount of space the document will take up, then the best choices will be JPG and PNG files. All four of these are commonly used and should be compatible with most recipients.

To find out about more document scanning options, contact ILM today.

Below are the most common causes for a scanned document to be too big in size when saved as a PDF file. Most users notice the PDF is too large when they try sending the PDF in e-mail and realize it exceeds the allowable size. Most e-mail services don't allow attached files larger than 3 to 5 MB.

DPI

The dots per inch (DPI) of the scanned image is often the primary cause of a large PDF file. By default, most scanners record images at 300 DPI, which is the minimum DPI for any image that is printed after scanned. However, for a PDF that is for screen reading the DPI should be 72.

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Saving as color

Because most scanned objects are text-only documents, they do not need to be in color. Make sure that the images are black and white and not color.

Color settings

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Even after setting your scanner to black and white some scanner software may keep other color settings enabled. After setting the image to black and white make sure that any color settings such as 'Color Depth' are also decreased.

PDF convert

If you tried the suggestions above, and the image size is small, but the PDF is still large, it may be the conversion software's fault. Make sure the settings in the software that converts the PDF are properly set. Again, we suggest making sure the PDF resolution is 72 DPI. PDF programs may also have different ways to save a PDF. For example, in PrimoPDF you can save the PDF as 'Screen,' 'eBook,' 'Print,' and 'Prepress.' For most users the PDF file needs to be viewed on the screen, so the 'Screen' setting could be used.

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Adobe Acrobat Pro

If you have the non-free version of Adobe Acrobat Pro, this program can also shrink the PDF by using the Reduced in size option under Document. Alternatively, you can use the PDF Optimizer in Advanced.

Other e-mail suggestions

If you've tried the above suggestions and the file size is still too big for e-mail, consider the suggestions below.

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  • Compress the file - Compressing the file as a zip or other file compression makes the file smaller in size. See, How to compress or make files into one file.
  • Google Drive - Google Drive, specifically Google Docs, is free and offers 5 GB of storage and allows PDF and other document files to be uploaded and shared.
  • Use online service - Where to post my pictures, movies, or other files online for free.

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Additional information

  • See the PDF definition for further information and other related questions and answers.